Executive Assistant

About the Role

Industry: Renewable Energy l Solar l Wind l Battery  
Location: USA
Job Type: Arlington, Virginia (Hybrid – 3 Days Onsite per Week) 
Reports To: CEO 

Mission

At Zelestra, we are on a mission to change the world by making decarbonization a reality for our partners. As a client-focused, multi-technology, global renewable energy company, we work tirelessly to do things right, to push ourselves and our clients further, and to get results that matter. With a key emphasis on innovation and collaboration, Zelestra is committed to helping customers, communities, and stakeholders through tailored solutions, local employment, and strong sustainability. With more than two decades of experience working in 13 countries, Zelestra is a trusted partner with proven capabilities in providing efficient, competitive, carbon-free solutions. With a portfolio of 20 GW of carbon-free projects across 13 countries, Zelestra is a vertically integrated company specializing in developing, constructing, commercializing, and operating large-scale renewable energy projects. Zelestra is made up of 800+ professionals globally. It is backed by EQT, one of the largest fund managers in the world, with $232B in assets under management.

Role Overview

The Executive Assistant (EA) will provide high-level administrative support to the CEO and subset of the Senior Leadership Team, handling a wide range of executive support tasks with discretion, confidentiality, and professionalism. The EA will work independently and collaboratively, ensuring the CEO is well-prepared, organized, and supported day-to-day.

This is a hybrid position, requiring 3 days onsite per week at our Virginia office, with the flexibility to work remotely on the remaining days.

Role Requirements

• 5+ years of experience supporting a C-suite executive in a fast-paced or high-growth environment
• Ability to support multiple leaders
• Track and manage expenses, including preparing expense reports and reconciling budgets.
• Strong organizational and time-management skills with excellent attention to detail
• High level of professionalism and discretion in handling confidential information
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing tools (e.g., Zoom, Teams)
• Excellent communication skills, both written and verbal
• Proven ability to work independently and adapt quickly to changing priorities
• Bachelor’s degree preferred but not required

Role Responsibility

• Manage dynamic calendars and shifting priorities with agility, ensuring executives stay on track in a rapidly changing environment – which can include coordinating with teams across multiple time-zones both domestically and international (coordinating with European-based colleagues regularly)
• Coordinate domestic and international travel arrangements and prepare detailed itineraries
• Serve as a liaison between the CEO and internal/external stakeholders
• Draft, review, and manage correspondence, communications, presentations, and reports
• Prepare agendas and materials for leadership meetings and follow up on action items
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Track and manage expenses, including preparing expense reports and reconciling budgets
• Handle confidential information with discretion and professionalism
• Support special projects and high-priority initiatives as assigned by the CEO other Senior Leadership Team members
• In coordination with our Office Manager, oversee daily office operations for our Arlington Office, ensuring a well-organized, efficient, and professional work environment.
• Manage office supplies, equipment, and vendor relationship in coordination with our Office Manager anticipating needs and resolving issues quickly.
• Coordinate facilities and maintenance requests, liaising with building management and service providers.
• Maintain a pulse on executive priorities and anticipate needs to ensure the time is optimized for those they support

Apply Today!