IT Procurement Specialist

Date: May 22, 2026

Company: Zelestra

Location

San Jose, Costa Rica

Mission

Execute IT procurement processes efficiently and accurately, ensuring timely processing of purchase orders, proper tracking of requests, and compliance with internal procedures. Maintain an updated purchasing catalog, identify suitable vendors across different countries, and support cost optimization through basic negotiation and supplier management.

Responsibilities

Procurement & Order Management

- Process purchase requests and create purchase orders in SAP.
- Ensure accuracy of data (prices, quantities, vendors, cost centers).
- Follow up on orders to ensure timely delivery and resolution of issues.
- Coordinate with suppliers to confirm availability and delivery timelines.

Purchasing Catalog Management

- Maintain and update the IT purchasing catalog (hardware, software, standard items).
- Ensure prices, vendors, and product references are up to date.
- Standardize items and vendors to improve efficiency and cost control.

Vendor Sourcing & Coordination

- Identify and evaluate suppliers in different countries based on availability, cost, and delivery conditions.
- Request and compare quotations from multiple vendors.
- Coordinate with suppliers to confirm orders, deliveries, and resolve discrepancies.
- Build and maintain a reliable vendor base for IT purchases.

Cost Control & Basic Negotiation

- Support price negotiations with vendors for standard IT products and services.
- Identify cost-saving opportunities and propose alternatives when possible.
- Ensure competitive pricing and efficient purchasing decisions.

Administrative Support

- Maintain proper documentation of orders, invoices, and procurement records.
- Ensure compliance with internal procurement processes and approval flows.
- Track purchase status and provide updates to IT and internal stakeholders.

Asset & Inventory Support

- Support tracking of IT equipment and deliveries.
- Ensure proper registration of purchased assets when required.
- Coordinate with IT teams for equipment allocation and delivery.

Job Requirements

Education

Vocational training or degree in Administration, Business, or related field.

Technical Knowledge

- Experience working with SAP (mandatory) for purchase orders.
- Good knowledge of procurement processes and administrative workflows.
- Experience in vendor sourcing and quotation comparison.
- Basic understanding of IT products (hardware, software) is a plus.
- Proficiency in Excel and basic office tools.

Previous Experience

- 2-3 years of experience in procurement, purchasing, or administrative roles.
- Experience handling purchase orders and working with ERP systems (SAP preferred).

Key Competencies

- High attention to detail and accuracy
- Strong organizational skills
- Ability to follow processes and procedures
- Basic negotiation skills
- Reliability and accountability

What we offer

Career opportunities and professional development in a growing multinational company with a team highly qualified.
Permanent contract.
Full working day.
Hybrid work model.

Zelestra celebrates the diversity of thought and experience that comes from a variety of backgrounds including, but not limited to, gender, age, ethnicity... Our mission is to contribute to a more just and equitable society.

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Let's co-build a carbon-free tomorrow!

Visit us at zelestra.energy